Posting Date: 02.06.2025
Closing Date: 03.01.2025

At Wild Smile Events, we are passionate about creating unforgettable experiences that blend creativity, innovation, and professionalism. Inspired by the natural beauty of the Kootenays where we are based, we specialize in full event planning, design, and decor rental services. We are a close-knit, supportive team that values collaboration, authentic relationships, and fostering growth and confidence in our team members. We full-heartedly believe in the art of celebration. . . so get ready, you're about to apply for a Work Party!
If this sounds like your jam, well we are off to a fabulous start. . . We are seeking a dynamic and detail-oriented Assistant Event Producer to join our team. In this role, you will support the lead event planner in all stages of event production, ensuring that each event is executed with precision and grace. If you are organized, love problem-solving, and thrive in a fast-paced environment, we’d love to hear from you!

This job may NOT be for you if:

• You have a hard time dealing with people. Sure, there are tough days, but deep down, you need to appreciate human connection and want to engage with every client.
• You can’t put on a genuine smile, even during stressful moments. (Yes, you might have to charm Aunt Karen.)
• You get overwhelmed or shut down when unexpected challenges arise. Adaptability is crucial in this role.
• You struggle with punctuality or frequently call in sick at the last minute. There are no backups in this position.
• You expect the job to be glamorous. Event assistants sweat the details —literally— before guests arrive.
• You can’t handle constructive criticism or opportunities to learn and grow.
• You dislike working long or irregular hours, including early mornings and late nights.
• You can’t move quickly or manage multiple tasks under time pressure. This role requires speed, agility, and the ability to lift and handle event equipment.

If any of the above resonates, we totally understand, and we appreciate you taking the time to check us out. We wish you all the best in your career journey!

Still with us? Amazing! This job might be perfect for you if:

• You thrive on helping others and love making people smile. Bringing joy to clients and guests fills your cup.
• You’re highly organized, detail-oriented, and maybe even a bit of a perfectionist.
• You embrace on-the-spot challenges and creative problem-solving. You enjoy the unpredictability that comes with events.
• Celebration is your thing! You love seeing people gather and create memories.
• You understand the realities of hard work—like holding your pee for hours and chugging water at the end of a long day. 😉
• You’re a fan of espresso shots, gourmet meals, and cake—sometimes all in one day!
• You’re passionate about improving the client experience at Wild Smile Events and taking the company to the next level.
• You want to be part of a team that values education, professionalism, and industry standards. You’re eager to bring your unique strengths to make us better than ever.

What are some tasks you will be responsible for?
Ultimately, you are the second pair of hands for our Lead Planner/Producer on event day to assist with anything and everything. A few examples of tasks that are often completed by our event assistants are:

•  Assistance with Setup including, Steaming Tablecloths, Arranging Table Decor, Folding Napkins, Placing Cutlery + Glassware, Styling Decor
• Counting + Distributing Rentals
•  Directing Guests Through Event Flow
•  Checking in with Vendors + Assisting Them as Needed
•  Checking in and encouraging Clients
•  Assistance with Tear Down

Absolute Requirements:

• Willing to work as the team w/ other members of Wild Smile Events and the Vendor Team
• Have a Driver's License or reliable transportation
• Weekend Availability starting May 2025 - October 2025 

Please note, we will schedule weekends with the team to allow some weekends off but really need team players who are flexible.

What We Offer:

• Opportunities for growth and leadership within the company.
• Hands-on experience in a variety of event settings.
• A supportive and empowering team culture.
• Access to networking opportunities and industry events.

Compensation:
This position is a seasonal, as needed position where you will be scheduled in advance for certain dates or be “on-call” for spontaneous weekend work.
Event Assistants will be paid $23 per hour, paid in biweekly pay periods.
Our Seasonal position spans May - October but we may offer off season work (November - April) to interested candidates. Preference will be given to candidates looking to grow with our company and come back for future seasons.

Next Steps


Applications Close March 1st.

Here is what you can expect from our Hiring Process:
Step 1: Application + Video/Resume Submission
Step 2: Initial Interview
Step 3: In-depth Interview
Step 4: Group/Creative Interview
Step 5: Position Offer + Onsite Trial
*Please note that not every applicant will be selected to proceed with the full hiring process.
Thank you again for your interest and your time!